Essential maintenance to our online payments system

Information Sharing

Increasingly, public authorities need to share information in order to provide efficient and effective services. By linking up information resources, both internally and with other organisations and partners, we can deliver effective services. The Council works with a number of partners including but not limited to the following:

  • Central and Local Government
  • Health and social care providers
  • Commercial organisations
  • Research institutions
  • Schools and other education providers
  • Voluntary and community establishments

Data Protection legislation is not an automatic barrier to information sharing. The UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 allows organisations to share information for a variety of reasons including safeguarding vulnerable individuals and for the purpose of preventing and detecting crime.

Sharing personal information presents risks and opportunities that need to be managed correctly. The Council has processes and policies in place to manage sharing of personal data. These comply with Data Protection principles including:

  • the purposes for sharing data, including the data protection lawful bases and, where relevant, special category conditions
  • ensuring all parties involved comply with individual rights and have appropriate technical and organisational measures to secure the information
  • establishing that the information shared is relevant, accurate, and only retained for as long as necessary

For routine information sharing, where appropriate, this is accomplished through formal Information Sharing Agreements and in compliance with the Council’s Data Protection, Information Sharing, and Information Security policies.

More information on how the Council uses and shares personal information can be found on our Privacy Pages.

Access to IT systems by third parties

All access to Worcestershire County Council (WCC) and Worcestershire Children First (WCF) IT systems and services by 3rd Parties need either a Contract or an Information Sharing Agreement, to ensure that all requirements, including Data Protection, are in place. 

If you are a member of a third party organisation and you have been sponsored by a WCC or WCF member of staff to access a system for a particular purpose aligned with Data Protection Legislation, you will need to personally sign a Third Party Access Agreement.

Please ensure that you attach the completed, signed form, to the email you received asking you to sign this form, so that access can be set up for you.  Access will not be granted until this agreement has been signed and returned.