Eco Schools Database Privacy Notice

Eco Schools Database Privacy Notice

This privacy notice applies to the Eco Schools Database provided by Worcestershire County Council and should be read in addition to Worcestershire County Council's Full Privacy Notice.

Download a copy of the privacy notice

Eco Schools Database privacy notice (PDF)

Purpose for processing

Worcestershire County Council is the controller for the database of local Eco schools.

The service processes personal information in order to carry out delivery and administration of the Eco Schools Database either directly or jointly with partners and commissioned private and third sector providers. This includes:

  • providing updates on local Eco Schools events and national Eco Schools initiatives and support
  • contacting you for good practice examples
  • contacting regarding other projects relevant to Eco Schools

Personal information collected and lawful basis

Our consultants are required to collect information about you when you voluntarily register for information and events relevant to local eco school activity.

The programme processes personal information which is relevant to individual cases which may include, but is not limited to, the following personal data:

  • personal details – e.g. name / age / address
  • contact information – e.g. telephone numbers / email address

The legal bases for processing this personal information are:

  • consent
  • tasks carried out in the public interest or in the exercise of official authority

Who we may share your information with

We may need to share the personal information you have given to us or we’ve collected about you with our consultants.

At no time will your information be passed to organisations external to Worcestershire County Council for marketing or sales purposes or for any commercial use without your prior express consent.

If you have consented to receive marketing, you may opt out at a later date. If you no longer wish to be contacted for marketing purposes, please contact

Information will only ever be shared when it is strictly necessary to help us provide effective services and you may have the right to refuse. We will not pass it onto any other parties unless required to do so by law or in all reasonable circumstances the disclosure is fair and warranted for the purposes of processing or subject to a data protection exemption.

We have specific data sharing agreements in place with local agencies and sometimes the law requires that we may have to pass your details on to a third party, for example, to prevent crime.

How long we will hold your information

We will hold your contact details for as long as you are on our mailing list. If we receive a request from you to be removed from our database we will action this within one month of you notifying us.

More information about our retention periods can be found in our summary Disposal Schedule (Excel file).

Please note stated retention periods may be subject to any legal holds imposed under the Inquiries Act 20

Your information rights

You are entitled to a copy, or a description, of the personal data we hold that relates to you, subject to lawful restrictions. Please go to our Make a Data Protection Request page to find out how to make a request.

You may be entitled to rectification, restriction, objection, and erasure of your personal information depending on the service and legal basis. Please in the first instance contact to exercise these Information Rights or call the main Worcestershire County Council contact telephone number of 01905 765765.

Please see our overarching Privacy Notice for further contact details and if you have a complaint about your information rights.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page. This Notice was last updated on 17 October 2018.

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