Single central record health check

The Department for Education (DfE) published statutory guidance Keeping Children Safe in Education (KCSiE) outlines the recruitment and selection processes, recruitment and vetting checks, duties of safeguarding and promoting welfare of children in education. KCSiE states the single record check must cover the following people: 

• all staff including teacher trainees on salaried routes, agency and third party supply staff who work at the school. In colleges this means those providing education to children and
• for independent schools, all members of the proprietor body. In the case of academies and free schools, this means the members and trustees of the academy trust 

The minimum information that must be recorded in respect of staff members (including teacher trainees on salaried routes) is whether the following checks have been carried out or certificates obtained, and the date that this occurred. The checks are:

• an identity check
• a barred list check
• an enhanced DBS check or certificate
• a prohibition from teaching check
• further checks on people who have lived or worked outside the UK
• a check of professional qualifications
• a check to establish the person's right to work in the UK
• a section 128 check 

Colleges must record whether the person's position involves 'relevant activity' (regularly caring, training, supervising or being solely in charge of persons aged under 18).

Schools and colleges must also include whether written confirmation of relevant checks have been carried out and appropriate certificates have been obtained by the business supplying agency and third party staff.

The single central record can be used to store other relevant information such as checklist of safeguarding training and the date undertaken. 

Ensure your single central record is compliant with statutory guidance with our Single Central Record Health check.

The aim of this health check is to review your single central record; compare with requirements of KCSiE and Ofsted expectations; check for gaps in data and ensure that your recording is effective and works best for the school or college. 

The health check includes an initial visit, action plan and follow up. 

Cost: £339 plus VAT 

To find out more and book your health check contact Denise Hannibal: 

• Telephone: 01905 844436
• Email:Dhannibal@worcestershire.gov.uk