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Holiday Activities and Food Privacy Notice

Personal information collected and lawful basis

The programme processes personal information to deliver the holiday activities which is relevant to individual bookings and children which may include, but is not limited to, the following personal data:

  • your name
  • your address
  • your contact details
  • name and ages of children taking part in activities
  • ethnic origin (for equality monitoring purposes only)
  • school attended by the children
  • Free School Meal eligibility
  • SEND information and young carer information
  • information about other family members including siblings, parents, carers

We may also process some special category (sensitive) information, which is relevant to individual children and may include some of the following but is not limited to:

  • any special dietary requirements, medical conditions, health needs, or allergies of children attending activities

The legal basis for processing this personal data is:

  • necessary for the performance of a task carried out in the public interest or in the exercise of our official authority

The special category condition for processing is:

  • explicit consent given on the booking form for this data to be used for the purposes detailed in this privacy notice