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Property Services Privacy Notice

Purpose for processing

The services process personal information in order to provide property services either directly or jointly with partners and commissioned private and third sector providers. This includes:

  • Corporate Landlord services including Estates, Property Asset Management and Energy Management
  • FM and Projects including Facilities Management and County Hall Mailroom, Caretaking, Capital Projects, and Compliance


  • dealing with enquiries regarding the Council’s land and / or property (or land and property that was once owned or used by the Council or believed to be so)
  • managing the Council’s land and / or property
  • managing the Council’s occupation and use of third-party property
  • managing third party use and occupation of Council property
  • ensuring the safety of individuals when on or near Council property
  • ensuring the security of Council property
  • effecting suitable risk management
  • managing customer requests for facilities related services
  • tracking visitor and attendance at Council buildings

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.