School Closures Tomorrow (Alert 1 of 2) Social Care Referrals and Family Support (Alert 2 of 2)

Learning and Achievement Service Privacy Notice

Personal information collected and lawful basis

The service processes personal information which is relevant to individual cases which may include, but is not limited to, the following personal data:

  • attainment data
  • attendance patterns
  • communication and language preferences
  • contact information – e.g. telephone numbers/email address
  • details of police involvement
  • education setting details
  • employment details
  • financial details
  • gender
  • health reports/diagnostic and clinical assessment information
  • lifestyle and social circumstances
  • maladministration investigations
  • National Insurance number or NASS number
  • opinions and decisions
  • personal details – e.g. name/age/address/and family details
  • personal reference numbers
  • records of complaints
  • records of moderation and monitoring visit outcomes
  • safeguarding reports
  • visual images, personal appearance and behaviour

We may also process some special category (sensitive) information, which is relevant to individual cases but may include some but is not limited to:

  • biometric information
  • offences (including alleged offences), criminal proceedings, outcomes and sentences
  • physical or mental health details
  • racial or ethnic origin
  • religious or other beliefs
  • special educational needs and disabilities

The legal bases for processing this personal information are:

  • necessary for a public task
  • necessary for compliance with a legal obligation e.g.
    •  Education and Skills Act 2008
    •  The Children and Families Act 2014
    •  The Education Act 2002
    •  The Education and Inspections Act 2006
    •  The Schools Standards and Framework Act 1998
  • necessary for a contract for the supply of services
  • necessary to protect the vital interests of the individual or another individual
  • consent of the individual or their legal representative

The conditions for processing special category personal data are:

  • necessary for substantial public interest (statutory etc and government purposes)
  • necessary for purposes of the provision of health or social care or the treatment or the management of health or social care systems and services
  • necessary for the establishments, exercise or defence of legal claims
  • necessary to protect the vital interests of the individual or another individual
  • made public by the data subject
  • explicit consent of the individual or their legal representative