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Minerals and Waste Development Plan Privacy Notice

Personal information collected and lawful basis

The service processes personal information which is relevant to the service provided. This may include, but is not limited to, the following personal data:

  • names
  • addresses
  • email addresses
  • telephone numbers
  • signatures
  • any other information that an individual may provide to us within their comments during the development of development plan documents or their representations when development plan documents are published

Due to the nature of the Minerals and Waste Planning work, we would not normally expect to process ‘special category data’ (e.g. information about medical history, political persuasion, union membership or ethnic origin).  

The legal bases for processing this personal information is:

  • compliance with legal obligations relating to the following law
    • The Planning and Compulsory Purchase Act 2004
    • The Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended)
  • Necessary to perform a task carried out in the public interest or in the exercise of our official functions

Development Plan Document Examination Hearings 

Those people who make representations and indicate that they would wish to participate in the ‘examination in public’ of a development plan document will be asked by the Programme Officer for their:

  • name
  • email address
  • telephone number

In order to make a video recording of the examination hearings, we will collect, store, and use the following categories of personal information about you:

  • your voice will be recorded if you speak at the hearings
  • your image will also be recorded if you are physically present at the hearings venue and you speak, or if you use a video feed to speak at the hearings remotely
  • your name will be recorded when invited to speak and shown on the video wall during the hearings

Blended’ Local Plan Examination Hearings

Due to the social distancing restrictions in place due to the Covid-19 pandemic, the Minerals Local Plan Examination Hearings are being conducted as a ‘blended’ event (with some face-to-face elements and some virtual elements). The Council will use your audio and visual data from your participation in the Examination Hearings to broadcast a live stream of the hearing. If you wish to participate in the hearing, then names and email addresses of those invited and participating may be viewable by others taking part in the hearing.

The hearings will also be livestreamed and recorded with the recordings available on YouTube until 6 weeks after the adoption of the Minerals Local Plan (or until the end of any Judicial Review proceedings should a Judicial Review be brought within that six-week period). The data is therefore shared with any member of the public that listens to, or views, the live stream or recordings through YouTube.

Please also see the PINS Privacy Notice for Zoom hosted Local Plan Examination sessions (opens in a new window).