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Should I keep my receipts when I have spent my direct payments?

Since March 2015, the Council's preferred and default position is to give every direct payment recipient a pre-paid bank account. Consideration will be given for the direct payment to be paid into a 'old style' bank account if this is what an individual requests. The Councils will agree this providing if this meets the individual's needs and keeps them safe and well.

Worcestershire County Council does not expect you to keep detailed accounts but there are some records you must keep, for the 'old style' account should a spot check be required by internal or external auditors.

Worcestershire County Council does not expect you to keep detailed accounts but there are some records you must keep, should a spot check be required by internal or external auditors.

You may wish to check with HM Revenue and Customs (opens in a new window) who can provide further guidance on employer records.

Major Financial Records

For example:

  • bank statements
  • bank account interest details
  • summaries of expenditure

How long should I keep them?

The current year plus the last six years.

Everyday supplies and services

For example:

  • invoices
  • receipts for direct payments items
  • agency fees,
  • Personal assistant wage slips
  • time sheets
  • special supplies
  • leisure activities
  • courses

How long should I keep them?

Current year plus the last year.

Keeping records for a prepayment account

The key benefit of the prepayment account is that there is more detail of purchases available.  Therefore, the need to keep detailed receipts is not required.  An annual statement can be provided if required.  Employer records need to be retained in line with the advice from the Direct Payment Support Service or following the advice of HM Revenue and Customs.

Equipment

For example:

  • receipts for agreed small equipment
  • records of warranties
  • maintenance and agreements

How long should I keep the?

Life of equipment plus one year.

Employer Records

Advice on this is part of the role of the direct payment support service. If you have chosen not to have this support you can receive advice from HM Revenue and Customs.

Who can I contact for more advice?

You can contact the Access, Triage and Intervention Service (ATIS) please call 01905 768053.

Penderels Trust

Offer advice, guidance and practical solutions to enable people with disabilities and older people to live independently in their own homes, to achieve their goals in life and to help them play an active part in their community. For more help with personal budgets and direct payments visit the Penderels Trust website (opens in a new window).