Pre-school forums

If your child has a special educational need they may be referred to a pre-school forum. These forums meet in Kidderminster, Redditch and Worcester and will discuss the needs of your child.

From the term following their third birthday, all children are entitled to up to 15 hours of free childcare a week in a registered setting. Some children aged 3 and 4 will be entitled to 30 hours of free childcare per week. Find out more information on free childcare.

Worcestershire County Council also has some specialist provision for pre-school children with severe and complex needs. The pre-school forum is able to make recommendations to allocate your child one of these specialist placements; depending on further assessment and whether there are places available.

What does the pre-school forum do?

The jobs of the forum are:

  • to bring together key local professionals and agencies with you and your child
  • to clarify the nature of your child’s special educational needs by using a variety of different assessments carried out by lots of different professionals
  • to identify and plan for any children who may need extra Early Years provision
  • to help send information to the school your child will be going to; to make sure they have a smooth transition from pre-school to school
  • to identify any children with severe and complex special educational needs who may need an Education, Health and Care Plan or extra support when they start school

Who may be involved in discussions?

The forum is chaired by a Statutory Process and 0-5 manager from Worcestershire County Council's SEND Services team. The following professionals either attend or send in feedback for the forum:

  • community paediatrician
  • speech and language therapist
  • physiotherapist
  • occupational therapist
  • staff from local child development centres
  • area special educational needs co-ordinator (SENCO) and/or SENCO support advisors from the Education Services Early Years Inclusion Team (opens in a new window)
  • physical disabilities team
  • social care
  • Babcock Integrated Services for Specialist Support – including hearing impairments, visual impairments and complex communication difficulties/autism
  • representatives from special and mainstream school early years settings
  • teachers from specialist services

Your involvement

Children may be discussed in three ways at the Forum:

  1. the first discussion is an “early alert”.  The Local Authority will write to you to seek your views prior to the Early Alert discussion. The professionals who have brought the child’s name to the Local Authority’s attention will also give your views, following their discussions with you about the referral
  2. at following reviews of your child's progress, your views will be given to the Forum by the professionals directly involved with your child after you have discussed your views with them. Your views will also be sought by the Local Authority via your child’s setting when review paperwork is sent to them (approximately every six months)
  3. for the small minority of children who may require a Statutory Assessment, the Local Authority will seek your written views prior to a discussion about the need for Statutory Assessment, such as an Education, Health and Care Needs Assessment.

Feedback to parents will always be given following a meeting when their child has been discussed. This feedback may come from someone who is working with you and your child who has been nominated by the Forum to feedback – for example a Speech and Language Therapist. Alternatively, the Forum may ask the area SENCO or SENCO Support Advisor to feedback to your child's setting. The setting will then be responsible for feeding back to you.

How the information about your child is used

The Data Controller and owner of this information is Worcestershire County Council. The information that is taken will relate to your child's development and progress. This information will be used to:

  • tell your child's setting (e.g. nursery) about any recommended provision/changes to provision
  • tell any potential setting (e.g. nursery) that you have applied to about your child's needs to enable them to plan for them as they enter nursery
  • tell Worcestershire County Council in making funding allocations to your child's nursery for additional support for your child, if required
  • decide the level of support that your child will need as they enter school
  • tell your child's school about their needs and provision

If you have any questions about the pre-school forum, contact Sara Cam (Statutory Process and 0-5 Manager, SEND and Vulnerable Leaners, Worcestershire Children First) on 01905 843667 or email