Council-Wide Services - Complaints Procedure

Council-Wide Services - Make a Compliment, Comment or a Complaint

Corporate Procedure

At Worcestershire County Council we try to provide the best possible service by putting our customers first and making every effort to satisfy them. However, as in all large organisations things can and do go wrong. When this happens please tell us and give us the chance to put things right.

We also welcome your comments as they can highlight gaps or weaknesses in the services we provide, and like everyone we are pleased to be complimented if we have done a good job!

We will make sure that the compliment is passed on to the person concerned. Any comments will be carefully considered and you will be informed of any decisions taken, as a result of your comments. You can do this by online form, letter, phone,  email, or personal visit to any County Council office. 

Online Form

What Can You Expect From Us?

  • Your representation will be acknowledged within 7 working days
  • You will be given the name and number of the person dealing with your representation
  • You will receive a full written response and we will keep you informed of progress
  • You will be treated fairly and courteously
  • Your complaint will be treated confidentially
  • We will not discriminate against you in the future because you have complained
  • The Council will always try to put things right
  • We will use information gathered from complaints to improve our services in the future
  • Complaints made one year after the event complained about may not be accepted for investigation.

 How Can You Make A Complaint?

  • Stage 1 - Informal

    The first thing to do is to complain directly to the people who are responsible for providing the service you are unhappy with. Just fill in the form or contact us in any of the other ways listed. If your complaint cannot be quickly and easily dealt with or if you are still unhappy it becomes a formal complaint.
  • Stage 1 - Formal

    The complaint will be passed to a senior manager for further action. It will be acknowledged within 7 working days and you will receive a full, written explanation within 20 working days, or, if this is impossible, you will be given an alternative date.

    If at this stage you are still unhappy you can ask for the complaint to be passed onto the stage 2 process.
  • Stage 2

    If appropriate, the complaint is investigated by the Consumer Relations Officer (Corporate Services) who will acknowledge the complaint within 7 working days and issue a full, written reply.

    If you are still not happy, you may request that the complaint goes before a Review Panel.
  • Stage 3

    The request will be acknowledged within 3 working days and, if accepted, the Panel will be convened within 28 working days.

    The Panel will consist of an independent Chairman and two County Councillors. Any recommendations made by the Panel are referred to the Chief Executive for action.

Other Ways to Complain

Social Care Services has a statutory procedure for handling complaints. Leaflets are available from either Social Care Services or the Consumer Relations Unit at County Hall.

Complaints about the Public Health Function have their own procedure, for more information please download the procedure document.

Complaints relating for example to certain Education issues, insurance claims or councillor's conduct have their own procedures. The Consumer Relations Officer (Corporate Services) can advise you on this.