Charges

Charges apply to the following services:

• Photocopying
• Tithe and Inclosure Maps on CDRom
• Photographic Work
• Scanning and Printing
• Research Services
• Certificates
• Additional Services, including Talks, Education Packs, Microfilm/microfiche from the Latter Day Saints, and Internet Taster Sessions

Photocopying

By post

£5.00 (overseas £7.00) for the first page, plus the standard charge for additional pages. Please note that there is a limit on the amount of copying that the Record Office can accept, please see our enquiry policy for details. Copies will be folded into A5 size - if you would like to receive flat A4 copies, please add an extra 50p.

For certificated/authenticated copies, please add £1 to the minimum charge.

Tithe and Inclosure Maps

These can be purchased on CD-Rom for £15.50 per CD plus 75 p&p (£1.50 for overseas customers).

Photographic Work

Self-Service, by permit
A photographic permit system was introduced on 2nd January 2010. Customers are advised that a photographic permit will be necessary if you wish to use digital cameras and mobile phone cameras in the County Hall branch and Worcestershire History Centre. The fees are a result of consultation with customers across both public branches and via our website.

The following fees apply:

Day Permit - £4.50 - This permit is valid for the day of issue for use in both public branches, irrespective of the number of photographs taken.

5 Day Permit - £16 - This permit is valid for three calendar months, for use in both public branches, irrespective of the number of photographs taken. It can be used on any 5 days within the three month period.

Annual Permit - £35 - This permit is valid for one calendar year, for use at both public branches, irrespective of the number of photographs taken.

Please note that the permits are not transferable, and must be produced on the day(s) when you wish to use it.

Some material stored in the Record Office is subject to copyright restrictions, and copyright permission may need to be obtained alongside the permit. And our responsibility to the records in our care may mean that some material may not be suitable for copying and a member of staff must be consulted for advice before photography is undertaken.

Owing to the restrictions in the space available in both public search rooms, and the potential disruption to the work of other customers, we regret that other photographic equipment such as tripods and photographic lighting etc, is not permitted.

Scanning and Printing

We are pleased to draw attention to our digitisation / scanning service for those wishing to obtain good quality reproductions of documents held in our collections. Unlike photocopying, photographing or scanning does not damage the documents, thus preserving them for as long as possible and ensuring their survival for future generations, and offers you the opportunity to receive colour copies of documents important to your research.

The cost of obtaining copies are as follows:

For requests to provide an electronic copy*

A fee of £17.50 per hour is charged for digitising more than 4 images.

* i.e., to write to CD or to email an electronic copy. It is also possible to save a file to a memory stick, although this option is only available when booked in advance. 

For request for print outs of images

If you would like to order a copy but are unsure of how much it will cost, please contact the County Hall Branch.

Research Service

Research and photocopying orders:

• £20.00 per hour plus copy costs and travelling expenses where appropriate.
• £37.00 per hour for corporate clients plus copy costs and travelling expenses where appropriate.

• For overseas customers the cost will be £25 per hour of research.  This fee includes proportional travel expenses, postage and a maximum of 2 photocopies. 

Cheques for the research service should be in £ sterling and made payable to Mrs. Sue Campbell.

Certificates

Please note that these charges are subject to possible change by Registrar General and the Church Synod.

Additional Services

Talks
Raising the awareness of our work and our collections is an important part of the work of the Record Office. In order to help achieve this aim, we offer a variety of talks to local groups and societies. These can either take place at the meeting place of the society, or at the Record Office. Whilst a fee for giving talks has not been imposed, we suggest a donation of £30 (according to the means of the society) to cover the cost of the talk.

Education Packs
Education packs are available for sale either in hard copy for £20 plus postage and packing at £4.00, or for £16 (including p&p) on CDRom.

Microfiche
An administration fee of £2.20 will be charged, in addition to 15p for each fiche ordered.

Internet Taster Sessions
£2.00 for one hour.

Please note

• There is a minimum charge of £7.50 per order. Information/quotes for larger quantities or other work can be obtained by contacting the Record Office.

• Where requests for information fall within the Data Protection or Freedom of Information access regimes, any fees charged will be in accordance with the legislation and applicants will be advised of this

• Payment for services is required in advance. 

• Cheques should be in £ sterling only and should be made payable to Worcestershire County Council.

Copyright, Designs and Patents Act 1988

You are limited by law to taking only single copies of documents for purposes of research for non-commercial purposes and private study, provided that the copyright owner has not prohibited copying. Copying of published material still in copyright should be restricted to no more than 10% of an entire book, or approximately 10 pages in one extract or 20 pages in a series of extracts, whichever is the less. You should therefore satisfy yourself that you fully comply with the legislation.

You are required to sign a declaration that you have observed these rules.