Tendering for Contracts with Worcestershire County Council

If you are selected to tender you will usually be sent documentation consisting of the following:

• Letter of Invitation
  
• Instructions to Tender – this document details tender dates and times, method of tender return, evaluation criteria and details where tender queries should be directed
  
• Tender Questionnaire – this document covers basic financial, technical and company information
  
• Specification – this details the Council's requirements and must be complied with
  
• Contract Conditions – this gives details of the terms and conditions under which the Council wishes to do business
  
• Price Schedule/Details of Offer

Whichever procedure the Council follows, you must read the information supplied carefully and submit all the documentation requested by the stipulated return date. The success of your bid is determined by the quality of this information.

The tender documents the Council sends out to suppliers contain details of our requirements. You should read these documents and make sure that you fully understand the requirements. If you do not understand any part of the specification you should contact the Council Officer named in the tender documentation by the stipulated date and request further information.

The tender documents are all opened at the same time. They are then evaluated in a comprehensive, equitable, auditable and transparent manner. To ensure fairness the criteria and method used will be clearly defined before evaluation commences. The Council will normally award the contract to the supplier it considers offers Best Value, having regard to price, quality etc.

The Council is always prepared to debrief unsuccessful tenderers to assist them in developing their abilities to tender for future contracts.